Quotation
Can be accepted online through a personal link, in five languages.
NEXERA CoreModules
Nine modules. Enter it once.
Every module works with the same contacts, items, orders and postings. Start where the need is greatest; whatever you add later uses the same data and needs no integration.
- 9
- modules on one core
- 15
- automated tasks
- 12
- document types
- 5
- document languages
How it connects
What one module records, the next one uses.
Choose a module and see what it receives and passes on. There is no integration in between: it is always the same record.
SalesAvailable
Contacts & CRM
One contact record for the whole commercial relationship.
Customers, suppliers, carriers and forwarders are in the system once. Orders, invoices, purchasing and payment reminders all use the same record.
- Company details retrieved from the Dutch trade register with the Chamber of Commerce (KvK) number
- VAT numbers checked in the EU VAT number check (VIES) before reverse charge is allowed on an invoice
- A timeline of every email sent, every note and every document
- Price agreements per customer, which take precedence over the price book
- Follow-up actions with an owner and a date, and a personal My follow-up list
- Credit limit, payment terms and correspondence language per contact
SalesAvailable
Items & pricing
Item codes and prices that are right, in five languages.
You build new items from fixed choices, so that code, description and packaging are always consistent. We set up the configurator on your own code structure; the price book sets the price on the order date.
- Item configurator: the code follows from the choices, and an existing code is flagged at once
- Descriptions with customer alias in Dutch, English, German, French and Spanish
- Price books with base prices and surcharges per price group, valid from a start date
- A new price book only applies once a second person has approved it
- Product, box and pallet weights for pallet and container calculations
- Paste values from Excel, with an overview of what will change first
SalesAvailable
Quotations & orders
From quotation to order, with every document from one source.
An accepted quotation becomes an order at the quoted prices. The system always calculates lines, VAT and totals itself: what you see is what gets invoiced.
- Online acceptance of the quotation through a personal link, in five languages
- Standard texts per language and monitoring of the validity date
- A fixed order cycle from draft to closed, with waiting for a transport quotation as a status of its own
- Margin per order, based on the cost price per item
- Order confirmation in the customer's language, with delivery terms and CIF costs
- Pro forma invoice for the part paid in advance; the final invoice settles the rest
OperationsAvailable
Production & quality
Plan for what has been sold, release what has been checked.
Production orders and bills of materials are linked to the sales orders and the stock. Quality records inspections and releases batches from quarantine, so that only inspected stock leaves.
- Production orders with bills of materials and recipes
- A view of the orders coming up and what they require
- Quality inspections per batch, with open inspections on the dashboard
- Release from quarantine by the Quality role
- A separate kiosk screen for the shop floor, deliberately limited
OperationsAvailable
Stock
Knowing what is there, per batch and per location.
Stock is held per warehouse, location and batch. Every receipt, issue, transfer and correction is recorded, so that you can trace how a batch reached its place.
- Warehouses with their storage locations
- Batches with the status active, quarantine, blocked or used up
- Allocation by FEFO: what expires first leaves first
- Batches in quarantine or blocked cannot be shipped
- Batches that expire within 30 days appear on the dashboard
OperationsAvailable
Logistics & export
Shipments with their documents, without retyping.
A shipment takes everything from the order: item names in the customer's language, delivery terms and weights. On departure, the invoice is ready.
- CMR consignment note as a PDF, with the status of the signed CMR per shipment
- Delivery note and invoice sent to the customer automatically on departure, set per contact
- Transport and insurance under CIF as separate lines on the confirmation and invoice
- Bill of lading and expected or actual arrival recorded on the shipment
- Payment terms from the CMR date, the bill of lading or arrival in port
- Export invoices still waiting for their IE599 stay in view
FinanceAvailable
Purchasing & payables
From purchase order to payment run, with a second pair of eyes.
Purchase invoices arrive by email, upload or UBL and are checked against the original. Approved invoices go into a payment run.
- Purchase orders and goods receipt into stock
- Document inbox for PDF, photo or UBL/XML, by email or upload
- Checking against the original, with a control total that warns but never blocks
- Disputed invoices stay visible and are left out of the payment run
- Payment runs as a SEPA file for your bank, or directly through a bank integration where it is active
- Paid means reconciled: an export alone does not count as payment
FinanceAvailable
Finance
Double-entry bookkeeping in the core, per legal entity.
An invoice is posted to the general ledger the moment it is issued. Bank, reconciliation, periods, fixed assets and VAT run in the same system, per legal entity with its own number sequence.
- Consecutive invoice numbers per legal entity, assigned on issue
- Bank statements with matching suggestions and a confidence percentage
- One payment split across several invoices, with small differences written off
- Credit control with a reminder ladder and the credit insurer's deadline
- Lock accounting periods and close the year with a checklist
- Fixed assets, cost allocation, VAT return, intra-community supplies return (ICP) and XAF audit file
ManagementAvailableAnalytics in development
Reporting & analytics
Up-to-date figures for everyone who has to make decisions.
The dashboard opens on what needs attention today. Reports come straight from the general ledger and the order data, so there is no export in between.
- Today dashboard: credit holds, approvals, deliveries and follow-up
- Report builder for personal and shared reports
- Scheduled reports at the time you choose
- Morning briefing for management and finance, also in the app
- Ask LIV: questions about your own figures, suggested per role
- TV board for operations on the shop floor
In every module
What works the same everywhere.
These functions are part of the core and apply in every module. A second module is therefore not a new system to learn.
Approvals
Issuing an invoice, making a payment or changing bank details can require a second pair of eyes. If a request is left waiting, it is escalated.
Roles
Admin, Finance, Sales, Item management, Warehouse, Production, Quality, Management, Telephony for the telephone agent, Read-only and Kiosk for the screen on the shop floor.
Multiple legal entities
Numbering, VAT return, trial balance and closing per legal entity. Contacts, items and orders are shared.
Audit trail
For every posting you see the source, what is linked to it and who made, changed or reversed it.
Search and keyboard
⌘K searches the whole application. Lists work with /, the arrow keys and Enter, and each user sets their own columns.
Two languages
The interface in Dutch and English. Documents follow the customer's correspondence language.
Notifications
Every user chooses which emails they receive. Approval escalations always come through.
Mobile app Available since Q3 2026
Approve requests, scan invoices and read the morning briefing, also on the move. Available on iOS and Android.
Automation
Done before
the office opens.
Fifteen tasks run at a fixed time or at a set point in the process.
Times are Dutch time and can be set per environment. Every task is built so that a second run never does anything twice, and for every run you can see what happened.
- 00:10Quotation expiryQuotations & orders · daily
Quotations past their validity date are marked as expired.
- 03:00DepreciationFinance · 1st of the month
The month that has just closed is depreciated per legal entity.
- 04:00Cost releasePurchasing · 1st of the month
Costs spread over several periods reach the profit and loss account in the right month.
- 04:00VIES recheckContacts · Monday
VAT numbers of EU contacts are checked again.
- 04:30Recurring documentsPurchasing · daily
Recurring invoices are ready as drafts in the inbox.
- 05:00Due date checkFinance · daily
Invoices past their due date become overdue.
- 06:00Credit check before deliveryQuotations & orders · daily
Outstanding items and the credit limit are checked again before loading starts.
- 07:00Reminder overviewFinance · Monday
Finance sees which invoices are due a payment reminder. Sending them remains a separate decision.
- 07:00Weekly statement for customersFinance · Monday
Customers who want it receive their outstanding items.
- 07:30Follow-up emailContacts · weekdays
Your follow-up actions for today and anything overdue, in one email.
- 08:00Morning briefingReporting · weekdays
Yesterday's figures are ready for management and finance.
Now in the Netherlands--:--
Working out the next task.
Continuous
Approval escalationevery 15 minutes
Requests that are left waiting too long are escalated. An escalation is always sent by email.
Scheduled reportsevery 15 minutes
Reports go to the people who need them at the time that has been set.
Bank importevery 6 hours
New transactions come in from statements or through the bank integration where it is active, ready to be reconciled.
Shipment packon departure
The delivery note and invoice go to the customer as soon as the shipment leaves.
Documents
Twelve documents from the same data.
Every document comes from the record it belongs to, in the customer's language and with the number sequence the law requires.
Order confirmation
With delivery terms and CIF costs, in the customer's language.
Pro forma invoice
For the part the customer pays before loading.
Sales invoice
Numbered per legal entity, with the number assigned only on issue.
Credit note
Names the invoice it corrects and is offset automatically.
Delivery note
Goes with the invoice on departure, if the customer wants it.
CMR consignment note
As a PDF, with the status of the signed CMR.
Payment reminder
Suggested step by step, with the credit insurer's deadline.
Weekly statement
Outstanding items for customers who want them.
Payment file
One file per payment run, or directly through a bank integration where it is active.
VAT return and ICP
Figures per legal entity, listing your customers within the EU.
Audit file
For the accountant and the Dutch tax authorities, per financial year.
Core, configuration and customisation
What is standard, and what is yours.
Every environment consists of three layers. That way you know in advance what is already in place, what we configure and what we build for you.
The core
Contacts, items, orders, invoicing, double-entry bookkeeping, VAT, bank and reconciliation, approvals, roles and the audit trail. Every environment gets this foundation.
Configuration
Legal entities and number sequences, chart of accounts, VAT codes, payment terms, document templates, standard texts per language, approval rules, roles and notifications.
Customisation
What sets you apart: your own inspection step, specific integrations, your own reports or a screen for the shop floor.
On the roadmapCustomer portalContractsComplaintsTraceabilityDocument archiveLogistics planningExport documentsE-commercePeppol
Planned and not yet available. We list them so that you know where the core is heading.
Starting point
Where do you start? Choose what is most pressing.
Select what matters most to you. You will see which modules make sense to start with and what follows after that.
Suggested starting pointIndication
Always
Master data: contacts and items
Phase 1
After that
Added later
An indication to start the conversation with. We work out the actual phasing together during the discovery phase.
No. Contacts and items form the basis; after that, you choose per phase. A module added later uses the same data, so no integration is needed.
Yes. During the transition, old and new run in parallel until the results match. Document processing, for example, can stay with an existing partner while posting and payments already take place in NEXERA Core.
That is the starting point. The core is the foundation; configuration and customisation follow the way you work, such as an item configurator that we set up on your own code structure.
Roles determine what someone can view and do, from Finance to Warehouse and Kiosk. For actions such as making a payment or issuing an invoice, you set up approval rules.
The Production and Quality modules are live; new functions arrive in small releases. Analytics and the TV board work and are still being developed further, and invoice recognition becomes available in Q4 2026. A customer portal, contracts, complaints, traceability, e-commerce and Peppol are on the roadmap.
NEXERA Core
See the modules with your own orders.
In a demo we take one of your orders through the modules that matter, from quotation to posting.