Duplicate entry between systems
An order is typed in again for planning, shipping and invoicing. Every handover is a chance of error.
NEXERA Core
From quotation to ledger. One system. Your process.
NEXERA Core connects CRM, orders, production, stock, logistics and accounting in one platform. The core is already in place; we configure it around the way you work, in your own environment that remains yours.
Your own environment · database and documents in the EU · phased go-live
Everything that keeps your business running, in one data model
Double-entry bookkeepingVAT and ICPXAF audit fileBank importCMR and delivery noteQuotations in five languagesCredit controlDunningMultiple legal entitiesApproval routesMorning briefingVIES check
Growth stalls on disconnected systems.
Orders are in one package, invoices in another and the rest in Excel. That costs an average office hours a week in retyping, searching and correcting.
Excel as glue
Stock, planning and margins sit in spreadsheets that only one colleague truly understands.
Delivering without credit visibility
The lorry is already loaded before anyone sees that the previous invoice is still unpaid.
Export documents by hand
CMR, delivery note and order confirmation are retyped for every shipment, in the customer's language.
Month-end closing takes days
Reconciliation, the VAT return and reports require exporting, importing and rechecking.
The package dictates your process
Standard software forces you to change the way you work, and customisation turns every update into a project.
Industries
All industries One core. Configured for each industry.
NEXERA Core runs at food producers, fashion brands and store chains. Choose your industry and see how the work is done there.
Proven
Industry 01Food
Sold by the kilo, tracked by batch, exported by the container.
View the industryStrong fit
Industry 02Fresh produce
Daily prices, margin per batch and paperwork that has to go out today.
View the industryStrong fit
Industry 03Meat, fish and dairy
Ordered in units, invoiced on weighed weight, every batch traceable.
View the industryGood fit
Industry 04Manufacturing and wholesale
Made to order, with a bill of materials and a fixed code structure.
View the industryProven
Industry 05Fashion and brands
Pre-orders by season, delivered to stores by size and colour.
View the industryProven
Industry 06Retail and store chains
Purchasing, stock per store and accounts per branch.
View the industryThe solution
One system that follows your process. From the first quotation to the last journal entry, with the same data for sales, warehouse and accounting.
Dashboard
Last 12 weeksDemo dataTeamFilters
Revenue per week
wk 27wk 30wk 33wk 36wk 38
Morning briefing
Ready every morning, per role.
Every department works from the same data.
One data model
A contact, order or invoice exists only once. Sales, warehouse and finance work with the same record.
Rules that run themselves
Credit checks, the dunning overview, depreciation and bank import run on schedule. For every run, you can see what happened.
Reporting without exports
Dashboards, KPIs and scheduled reports come straight from the general ledger and the order data.
Built from modules.
One integrated whole.
Nine modules on one core, configured for each organisation.
Start with the modules that deliver the most now. They share the same contacts, items and postings, so expanding needs no new integration.
order "ORD-2026-0412" { customer = "Alpenfrisch GmbH" delivery = "CIF Hamburg"} shipment "ZND-0981" { documents = ["cmr", "delivery_note"]} posting "VF-2026-1187" { vat_code = "0% ICP" # balanced}
Everything is connected
An order knows its quotation, shipment, documents, invoice and journal entry. For every amount, you can see where it comes from.
Modules on one core
CRM, orders, production, stock, purchasing, logistics and finance share the same contacts, items and permissions.
Every step recorded
Status changes, approvals and postings go into the audit trail, with the user and the time.
The modules
Hover over a module for an example
All modules in detailSalesLinking contacts…
Contacts & CRM
Contact card · follow-up
Customers, suppliers and contact persons with agreements, documents and interactions.
Everyone sees the same customer
In practice · Contacts & CRM
The contact card brings together quotations, orders, invoices, credit limit and interactions. Each follow-up gets an owner and a reminder.
More about Contacts & CRMSalesBuilding item codes…
Items & pricing
Configurator · price books
Item codes from fixed options, descriptions in five languages and price books by start date.
One price that is right
In practice · Items & pricing
A new price book applies only after approval by a second person. The order takes the price valid on the order date, or the quoted price if there is a quotation.
More about Items & pricingSalesConfirming orders…
Quotations & orders
Online acceptance · order confirmation
Quotations the customer accepts online, and orders with a fixed cycle through to invoicing.
One order, every document
In practice · Quotations & orders
The customer accepts through their own link, in five languages. Order confirmation, pro forma invoice and final invoice come from the same order.
More about Quotations & ordersOperationsPlanning production…
Production & quality
Production orders · quarantine
Production orders with bills of materials, quality checks and release from quarantine.
Plan on what has been sold
In practice · Production & quality
Production sees which orders are coming. Quality releases batches only after inspection, so only checked stock leaves.
More about Production & qualityOperationsCounting batches…
Stock
Batches · FEFO
Stock by warehouse, location and batch, with every movement recorded.
Know what you can promise
In practice · Stock
Allocation follows FEFO: what expires first goes out first. Batches that are in quarantine or blocked cannot be shipped.
More about StockOperationsCreating the CMR…
Logistics & export
CMR · delivery note · transport
Shipments with CMR, delivery note and arrival times, straight from the order.
Documents without retyping
In practice · Logistics & export
On departure the invoice is ready, and the delivery note and invoice go to the customer automatically where this is set up.
More about Logistics & exportFinanceProcessing the inbox…
Purchasing & payables
Document inbox · payment runs
Purchase orders, a document inbox for purchase invoices, and payment runs.
Pay only what is correct
In practice · Purchasing & payables
Invoices arrive by email, upload or UBL. Approved invoices go into a payment run as a SEPA file, or through the bank integration where it is active.
More about Purchasing & payablesFinancePosting journal entries…
Finance
General ledger · VAT · bank
Double-entry bookkeeping per legal entity, with bank, reconciliation, fixed assets and XAF export.
No separate accounting package needed
In practice · Finance
Invoices post directly to the general ledger when issued. Matching proposals are ready at the bank, and you close the year with a checklist.
More about FinanceManagementBuilding the briefing…
Reporting & analytics
Dashboard · morning briefing
Dashboards per role, a report builder, scheduled reports and a TV board.
Manage on current figures
In practice · Reporting & analytics
The dashboard opens on what needs attention today. On working days at 08:00, the morning briefing is ready for management and finance.
More about Reporting & analyticsExpand without a new integration.
Adding a module does not mean a new system. It is a new place in the same data model, with the same permissions and the same audit trail.
How it works
The work is done once. The rest follows.
What sales records is used by planning, warehouse and accounting. Nobody retypes anything, and every step can be traced.
Sales chain
- Quotation accepted: The customer accepts online, in their own language. The quotation becomes an order with the agreed prices and terms.
- Credit check and release: Before loading, the system checks outstanding items and the credit limit. A block has a reason and an owner.
- Production and allocation: The order reserves stock or starts production. Planning sees what is coming.
- Shipment with documents: CMR, delivery note and order confirmation come from the shipment. Carrier, loading status and arrival time are recorded.
- Invoice and posting: The invoice posts directly to receivables, revenue and VAT, with the correct VAT code for each country.
- Payment and reconciliation: The bank transaction is matched to the invoice. If payment does not arrive, the payment reminder follows on schedule.
Purchasing chain
- Purchase order: Orders placed with suppliers at agreed prices, quantities and delivery times.
- Receipt: The goods receipt is registered and goes straight into stock.
- Incoming document: The purchase invoice arrives in the document inbox, linked to the supplier and the order.
- Check and approval: Discrepancies stand out. Approval follows the configured route, with escalation if it stalls.
- Posting: The invoice posts to payables, costs or stock, with the correct VAT.
- Payment run: Approved invoices go into a payment run. The bank integration then reconciles the payments.
Step 01 / 06
Quotation accepted
The customer accepts online, in their own language. The quotation becomes an order with the agreed prices and terms.
Sales invoice VF-2026-1187Demo
Posted when the shipment departs.
1300ReceivablesD 25,410.00
8100Revenue EUC 25,410.00
VAT0% ICP
orderORD-2026-0412
shipmentZND-0981 · CMR
Bank reconciled
Why NEXERA Core
Tailored, without starting from scratch.
Standard software requires you to adapt your process to the package. Building fully to order starts again from nothing each time, with the risk and lead time that come with it.
NEXERA Core sits in between. The core with accounting, orders, logistics and CRM is already in place, and we add what your organisation does differently from the rest.
Topic
Standard ERP package
NEXERA Core
Processes
You adapt the way you work to the package
The system follows your process
Accounting
Separate package with an integration
Double-entry bookkeeping is in the core
Ownership
Shared environment, the supplier's roadmap
Your own environment, your priorities
Go-live
Big bang on a single date
Phase by phase, with a parallel run
Export
Documents as an add-on
CMR, delivery note and quotations in the customer's language
Support
Ticket system and changing consultants
Direct contact with the build team
Implementation
View the full approach A phased go-live. No big bang.
We build and migrate phase by phase in a separate test environment, and run in parallel with the current system until the results match.
What you get
A system that is yours.
- Your own application and database, no shared tenant
- Development, test and production environments
- A manual in Dutch and English
- Direct contact with the team that builds it
What we ask of you
Time from the people who know the work.
- One key user per department
- Real orders, documents and exceptions as examples
- Decisions on the chart of accounts, roles and permissions
Security and compliance
Built for control, audit and continuity.
Sign-in with mandatory two-step verification, permissions per role and an audit trail on every change. Database and documents are stored in the EU, and your environment is separate from those of other customers.
Your own environment
A dedicated application and database for each customer. No shared tenant and no shared data.
Roles and permissions
Access per role and per legal entity, managed by your own administrators.
Mandatory MFA
Sign-in through a managed identity provider, always with two-step verification.
Audit trail
Who changed what and when, from status change to journal entry.
Data in the EU
Database, documents and backups are stored in the EU.
XAF and retention
Audit file as XAF, and backups set up for the statutory retention period of seven years.
MFAMandatory
RolesPer legal entity
Audit trailEvery change
BackupsTwo layers, EU
KeysPer environment
Access and traceability
MFA, roles and the audit trail are part of the core. They do not need to be switched on separately or bought as extras.
DevelopmentTestProduction
Three separate environments
New features move from development through test to production, only after four checks and a deliberate, manual approval.
No. Each customer gets their own environment with their own database, set up around their own processes. The core is the same software for every customer; the configuration and extensions are yours.
Yes. NEXERA Core has double-entry bookkeeping with VAT codes, bank and reconciliation, fixed assets, period closing and export to XAF, the Dutch audit file format. During the transition, the current package can keep running in parallel.
A first phase with contacts, items, orders and shipments usually goes live within 12 weeks. We start with the modules that deliver the most, and each phase goes live only after a test and parallel period.
Yes. The core has an API and runs integrations with, among others, the Chamber of Commerce (KvK), the EU VAT number check (VIES) and the bank, through statements and payment files. Document processing through Cobox is being built; we include new integrations in the phase plan.
The data is yours. Database, documents and backups are stored in the EU, and your environment is separate from other customers. You can export at any time, including as an XAF audit file.
The application works in Dutch and English. Customer documents such as order confirmations are sent in the customer's language, and the online quotation page supports five languages.
NEXERA Core
One system, from quotation to general ledger.
Ready to see how your order runs through one system? Book a demo with your own documents.