NEXERA CoreIndustriesRetail and store chains
Buying and distributing. Knowing every day what is where.
Store chains and retailers with several branches run on purchasing, stock per store and accounts that add up per branch. NEXERA Core runs at customers in this industry as the system behind the till.
Where this industry loses time every week.
This is what we hear in the discovery phase in retail and store chains. Does this sound familiar? Then you know where a first phase begins.
Four stores, four versions of the truth
Each store keeps its own stock in the till system. What is held centrally and what is in transit, nobody knows for certain.
Purchasing without sight of sales
Ordered on instinct, received in the store, invoice sent to the office. Order, receipt and invoice are matched afterwards, if they are matched at all.
Accounts retyped store by store
Till sales per store go into a spreadsheet, then into the accounting package. Margin per store is a monthly figure, not a daily one.
How it works
Recorded once.
Six steps, one record.
From the first agreement to the last journal entry: what one step records, the next one uses. Nobody retypes anything.
Each step belongs to a module of the core. The module is shown with it, so you can see where the work is done.
Item with EAN and prices
Purchase and sales price, price book per period, supplier and minimum stock per item.
Items & pricingPurchase order with the supplier
Purchase order placed centrally or per store, receipt scanned by EAN, invoice matching and approval.
Purchasing & payablesReceipt and transfer
Receipt at the warehouse, transfer to the store with a delivery note. In transit is a status, not a gap.
StockTill sales posted
Sales and stock movements from the till come in through the integration and are posted per store.
FinanceMorning briefing per store
Best sellers, lost sales, open transfers and the margin of yesterday, at 07:00 per role.
Reporting & analyticsPeriod close per branch
Cost centre per store, depreciation of fixtures and fittings on schedule, bank reconciled, VAT return from the core.
FinanceWhat often happens today, and how it runs in the core.
On the left, what we find at companies in this industry; on the right, how the same step works in NEXERA Core. No integration in between: it is always the same record.
Modules you do not need stay switched off.
From the same data, with rules the core enforces.
Documents come from the purchase order, the stock transfer and the accounts. Rules are built into the core and do not depend on anyone paying attention.
Documents in five languages. These are the main ones here.
- Purchase order to the supplier
- Delivery note with every transfer to a store
- Goods received note by EAN
- Weekly report per store, emailed automatically
- VAT return and XAF audit file from the core
What the core stops, so that no one has to remember it.
- A transfer only becomes store stock once it is received
- A purchase invoice is only paid once it matches the order and the receipt
- Till sales are posted per store and per day
- Changed supplier bank details require a second approval
- Closed periods can no longer be changed
What is standard, and what becomes yours.
Three layers. The core is the same for every customer, the set-up is configuration, and the customisation is code that we write and maintain for you.
Already in place, in every industry
- Items with EAN and price books
- Stock per store and warehouse
- Cost centres and legal entities
Configuration, no new code
- Stores as locations and cost centres
- Roles per store and office
- Reports per store
Built for this industry
- Integration with the point of sale and the web shop
- Promotional prices and stock counts
- Replenishment proposals per store
NEXERA Core already runs in this industry. This is what you will see.
At customers in this industry, NEXERA Core replaces the stock and purchasing in the till system and the separate accounting system; the till itself stays. In a demo we show that set-up, anonymised, alongside your own documents.
What runs at customers in this industry.
- Purchasing, stock per store and accounts per branch in one environment
- Transfers between warehouse and stores with delivery note and status
- Till sales per store posted through an integration
- Morning briefing and reports per store, without exporting
What we show you, with your own stores.
- A purchase order from ordering to payment
- A transfer from warehouse to store
- The morning briefing of a store manager
- The set-up at a customer in this industry, anonymised
No. The till stays the till. NEXERA Core is the system behind it: purchasing, stock, accounting and reporting. Sales and stock movements come in through an integration.
Yes, through an integration. Web shop orders come in as sales orders and the stock goes back to the web shop.
Yes. A store submits a request and the warehouse transfers the goods with a delivery note. Replenishment proposals based on sales are customisation for each customer.
Franchisees can be a separate legal entity in the same environment, with their own accounts and permissions.
NEXERA Core
Let us show you how your stores run in NEXERA Core.
Send us a purchase order, a stock transfer and a till report, or book a demo with your own stores.